Job Title: Logistics Specialist
Location: Onsite, Cranbury & South Plainfield NJ
Position Type: Full-Time
Reports To: Manager, Operations
Job Summary: We are seeking an experienced Logistics Specialist to join our dynamic team within our CDMO operations. The Logistics Specialist will be ensuring that all aspects of logistics operations are managed effectively, from inventory control to shipping, and collaborating with cross-functional teams, the Logistics Specialist plays a vital role in maintaining efficient operations within a CDMO environment. This position also requires a strong focus on regulatory compliance, safety protocols, and continuous improvement within the logistics function.
The ideal candidate will have a strong understanding of logistics operations within the pharmaceutical manufacturing industry, including regulatory requirements, supply chain optimization, inventory management, and the ability to manage complex shipments with a focus on cost and quality.
Key Responsibilities:
- Shipment Receipt and Order Confirmation:
- Confirm the receipt of shipments against purchase orders to ensure accurate deliveries.
- Review shipment documents for accuracy and match with corresponding purchase orders and inventory records.
- Inventory Management and Tracking:
- Oversee all aspects of chemical, solvent, and consumable inventory management, ensuring compliance with company standards and regulations.
- Utilize accounting, barcoding, and/or database systems to track inventory levels and facilitate accurate inventory management.
- Establish and maintain an inventory management system for consumables with clearly defined maximum and minimum stock levels.
- Conduct regular inventory checks to ensure accurate stock counts and that inventory requirements are met on time.
- Consumable Stock Levels and Database Maintenance:
- Ensure that the pre-defined minimum and maximum levels for all consumables are maintained and that stock is replenished as needed.
- Maintain a precise and updated database for consumable items, including accurate pricing and product specifications.
- Return surplus consumables or chemicals to inventory and update the database accordingly.
- Inventory Audits and Reports:
- Coordinate and participate in periodic physical inventory counts and reconcile discrepancies between physical stock and system records.
- Run regular reports related to inventory status for supervisors and management, highlighting any issues or trends that need attention.
- Collaborate on Inventory Definition and Reporting:
- Partner with internal stakeholders and cross-functional teams to define inventory items, their attributes, and the quantities required for operations.
- Work closely with relevant departments to ensure that inventory management meets production and operational needs.
- Supplier and Vendor Relationship Management:
- Provide input on the selection, negotiation, and relationship management of consumable suppliers, ensuring competitive pricing and reliable supply.
- Support Procurement-related activities, including executing operational expenditure (OPEX) orders and assisting with vendor negotiations for discounts and service contracts.
- Shipping and Receiving:
- Coordinate and oversee all aspects of shipping and receiving, ensuring shipments are picked up by the specified carrier according to guidelines and safety protocols.
- Ensure compliance with internal shipping and receiving procedures, safety guidelines, and Department of Transportation (DOT) regulations.
- Maintain an adequate supply of shipping materials and packaging materials to support daily logistics operations.
- Track and record all shipping activities, costs, and related information in the appropriate database.
- Collaboration with Logistics Teams:
- Work closely with other Logistics team members to harmonize activities, share best practices, and ensure smooth operations across the site.
- Provide continuous support to Site Administrators, the Facility Operations Manager, and the Facility Site Lead on logistics-related matters.
- Safety and Compliance:
- Maintain a clean and organized work environment, adhering to safety regulations and company policies.
- Support Hazardous Waste Management activities, ensuring proper handling, labeling, storage, and disposal of hazardous materials in compliance with regulations.
- Ensure all hazardous waste is properly documented, including maintaining the Hazardous Waste Manifest and supporting pick-up schedules with waste management vendors.
- Conduct regular inspections of hazardous waste areas to ensure compliance with NJDEP (New Jersey Department of Environmental Protection) requirements and maintain inspection records.
- Training and Development:
- Maintain updated DOT training records and ensure compliance with all applicable training and certification requirements.
- Support ongoing professional development and training related to logistics, safety, and regulatory compliance.
- Communication and Stakeholder Support:
- Provide timely and professional communication to internal teams, clients, and external stakeholders regarding logistics operations, issues, and updates.
- Assist in resolving logistics-related challenges and proactively address any supply chain issues as they arise.
Qualifications:
- Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field. Relevant certifications (e.g., APICS, CLTD) are a plus.
- Minimum of 2-4 years of experience in logistics, supply chain management, or a similar role, preferably in the pharmaceutical, biotechnology, or CDMO industries.
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- Excellent communication and interpersonal skills, with the ability to work cross-functionally and with external partners.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Analytical mindset with the ability to identify and implement process improvements.
- Knowledge of international shipping procedures, customs regulations, and trade compliance is desirable.